The Club Ambassador Program (CAP) is District 84's structured way for members to visit clubs they're not part of — meeting new Toastmasters, picking up format ideas, and bringing observations back to their home club and to the District. It runs every program year and culminates in two awards: the Club Ambassador pin and the Club Ambassador of the Year.
Who can participate
Any D84 member in good standing can take part — but with two scope rules that determine which visits count toward CAP credit:
- Area Directors and Division Directors can participate, but only visits outside their own area or division count. Visits inside their assigned scope still happen — they just don't earn CAP credit. The program exists to expose members to clubs outside their normal orbit, and an AD's or DD's normal orbit is their scope.
- The District Trio (District Director, Program Quality Director, Club Growth Director) must visit clubs outside District 84 entirely to participate. Visits to any D84 club don't count toward CAP for them. To earn the Ambassador designation, they need to travel to other districts and submit out-of-district visits.
How to earn the Club Ambassador designation
- Visit five different clubs you are not a member of, between July 1 and April 1 of the program year.
- Submit a Club Ambassador Visit Report within 30 days of each visit. (Late reports don't count toward the award.)
- Once five qualifying visits are submitted on time and approved, you become an official D84 Club Ambassador for that program year.
What Ambassadors receive
- Designation as an Official District 84 Club Ambassador for the program year.
- Recognition at the District Conference and on the District website.
- A Club Ambassador pin to wear at club meetings and on future visits.
- Entry into the Club Ambassador of the Year Award — given to the member with the highest combined score (approved visits + bonus points) between July 1 and April 1.
Bonus points (for Ambassador of the Year)
Each approved visit earns 1 base point. Bonus points stack on top of the base when the supporting detail is provided on the visit report:
- +2 points — Brought a friend with you on the visit (their name required on the report).
- +2 points — Presented a Pathways Project speech during the visit (project + speech title required).
- +1 point — Performed a meeting role other than Table Topics Speaker (role name required).
Maximum theoretical points per visit: 6 (1 base + 2 friend + 2 Pathways + 1 role).
What every visit report must include
- Visit basics — date (within last 30 days), club visited (D84 or out-of-district + which district), location, attendance style (in-person or virtual).
- At least one observation — a notable practice, custom, or idea you saw at the visited club that you could bring back to your home club. Up to three observations allowed per report.
- Oral report status — either you've already given an oral report to your home club about the visit, or you're scheduled to.
- Verification of attendance — a screenshot or selfie from the meeting (preferred), OR the name of a club officer of the visited club acting as electronic verification.
- E-signature — consent + your typed full name.
Submitting a visit
Visit reports are filed through the Club Ambassador Visit Report form. The form auto-fills your contact info from your profile. File within 30 days of the visit — late submissions don't count toward the Ambassador pin or Ambassador of the Year.
Questions about the program go to the Ambassadors Chair — see the Leadership page for the current contact.